Data retention summary

This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.

Site

Category

General

Purpose

General

The lawful basis for processing these data is “Public Duty” – the education of children. The data will be used to provide a virtual learning platform for children to access their learning and work, especially for distance learning. The data will be held securely and will not be used for any other purpose.

In line with the Retention Schedule for Holy Trinity CE Primary Academy, pupil’s work will be held for the current year and one year after that. Email addresses will be held for the time the pupil is in the academy and one year after that. All these data will then be disposed of securely.

Retention period
2 years
Lawful bases
Public task (GDPR Art. 6.1(e)) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Users

Category

General

Purpose

General

The lawful basis for processing these data is “Public Duty” – the education of children. The data will be used to provide a virtual learning platform for children to access their learning and work, especially for distance learning. The data will be held securely and will not be used for any other purpose.

In line with the Retention Schedule for Holy Trinity CE Primary Academy, pupil’s work will be held for the current year and one year after that. Email addresses will be held for the time the pupil is in the academy and one year after that. All these data will then be disposed of securely.

Retention period
2 years
Lawful bases
Public task (GDPR Art. 6.1(e)) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Course categories

Purpose

Retention period
No retention period was defined

Courses

Purpose

Retention period
No retention period was defined

Activity modules

Purpose

Retention period
No retention period was defined

Blocks

Purpose

Retention period
No retention period was defined